The Official Madison Frag Swap 9.0 Volunteer Thread

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The Official Madison Frag Swap 9.0 Volunteer Thread

Postby meisen on Thu Dec 20, 2012 11:41 am

OK, here it is. Volunteer sign up for our swap. Post or pm and I'll edit and fill the schedule (hopefully). As previous volunteers can tell you, this is easy-peezy work and the returns are huge. Those that volunteer get access to the swapper swap hour (all vendors and sellers can trade/sell amongst themselves and volunteers). Special volunteer only prize drawings (split into am and pm sessions just before the swap opens and just after cleanup). And this year we will have some super volunteer only prizes ( probably livestock, books, equipment etc etc etc)! Sign up and show up (you must be present to win) for either a setup, during swap or post swap block of 1 hour or more and you are in.

Pre Swap tasks:
posting on forums (reef central, nanoreef, reef2reef, uberfrags, chicago reefs, Northern Wisconsin, madisonaquatichobby.com, Fox Valley, WRS, TCMAS etc) about the swap. Info can be cut and pasted from the swap threads on here, check with site admins on each site about posting and posting outside links back to our site as some sites have policies about that. Also search those forums before you post so we don't double post :)
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Putting out flyers at LFS (need one person in Janesville, Madison, Fox Valley/GB, Milwaukee, Point, Rockford and Lacrosse), pm me your email and I'll send the flyer. I'll also get Bob to post it so anyone can download it. I have some $$ available to compensate folks for printing it up at home as well.
1.Zforce
2.Madcityreefer
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Putting out Flyers at community spaces (woodmans, library bulletin boards etc)
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Submitting to local newspapers and online boards
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Swap Tasks
Setup
8:00-9:00
1.Tom
2. Carrie
3.
Ongoing setup, aide vendors with setup and entry
9:00-10:00
1.Tom
2.Carrie
3. Madcity reefer
4. Starboard
Ongoing setup as above
10:00-11:00
1. psulion
2. Carrie
3. Tom
4. Madcity Reefer
5. Starboard
Ongoing setup as above
11:00-12:00
1.Andrew
2. Madcity reefer
3. Starboard
Door/door prize organization/setup
11:00-12:00
1. Carrie
2. Tom
Entry Door, record entries and hand out prize tickets (best if this is two people so you can switch off or handle issues without disrupting the flow of traffic)
12:00-1:00
1.Nick
2.Andrew

Entry Door as above
1:00-2:00
1.Adam
2.Kevin
Entry Door as above
2:00-3:00
1.Adam
2.Kevin
Cleanup. Cleanup is mostly covered in the cost of the space so very little needed here. Basically help move the tables back, help vendors exiting the space as needed and generally clean up materials used in the swap. Last year I think we finished in under an hour with lots of hands.
3:00-4:00
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Last edited by meisen on Sun Dec 30, 2012 7:41 pm, edited 4 times in total.
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby psulion on Thu Dec 20, 2012 1:03 pm

Putme down for swap setup 10-11.Might be able to help sooner too.
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby jelly on Thu Dec 20, 2012 7:16 pm

put adam and kevin down for all day will do any thing you need dun
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby MadCityReefer on Thu Dec 20, 2012 10:35 pm

Putting out flyers at LFS (need one person in Janesville, Madison, Fox Valley/GB, Milwaukee, Point, Rockford and Lacrosse), pm me your email and I'll send the flyer. I'll also get Bob to post it so anyone can download it. I have some $$ available to compensate folks for printing it up at home as well.

Put down for the Madison Area and most likely starboard and I would do some pre swap set up too.
KEEP ON REEFIN ON!!
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby nasanek on Fri Dec 21, 2012 12:28 pm

You can sign me up for entry door 12-1

Thanks,
Nick
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby Jeromi on Thu Dec 27, 2012 12:57 am

My family (two teen children and wife) and I will help with initial setup and closing clean up.

Jeromi
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby cpandrewschmidt on Thu Dec 27, 2012 8:08 am

I'd be happy to help for an 11-12 slot or 12-1 pm slot. Just let me know.

Andrew
180 gallon mixed reef
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby zforce on Thu Dec 27, 2012 10:24 am

Meisen,

I will post flyers, I stop at stores all over. Please send me the flyer file, no need for printing funds.

Zach
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby starboard on Fri Dec 28, 2012 9:21 am

As Madcity reefer said I'll be there to set up in the a.m. And through the day.
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby Carinya on Fri Dec 28, 2012 9:28 pm

My brother in law (Tom) & I will take 8-9a shifts. We'll help throughout the setup period until around noon.

If you need us prior to 8a, getting there early isn't a big deal for either of us so just let me know. If you PM me I'll get the message faster. :)

Carrie
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby meisen on Fri Jan 04, 2013 2:49 pm

Wow, looking great guys. Now all we need are a couple of folks to help with cleanup and a few more "PR" geniuses and we are good to go.

Thanks!!!!
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby fishlips on Sun Jan 06, 2013 8:58 pm

We just joined so I don't know how much help we'd be but we could help with entry help etc. if you'd like E-mail if interested.
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby Jeri on Fri Jan 11, 2013 7:30 am

I will be going to Milwaukee this weekend and thought I could post flyers at the fish stores I go to. Please send me the file so I can make copies. Thanks
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby MadCityReefer on Fri Jan 11, 2013 9:57 pm

So far in Madison I have flyers at Pet World and will be visiting Animart this weekend, still working on Living Art. For Milwaukee I've hit up Best Fish, Fish Factory, and Aquatics Unlimited. If anyone is interested at stopping at Hoffer's Tropic Life Pets,The Tropical Fish Place and anywhere else they can think of please do so. I also have posts on WRS, MARS, FVRC, Madison craigslist and Rockford craigslist thus far.
KEEP ON REEFIN ON!!
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Re: The Official Madison Frag Swap 9.0 Volunteer Thread

Postby zforce on Tue Jan 15, 2013 11:24 pm

Posted on Milwaukee, LaCrosse, Green Bay, Kenosha, janesville, Rockford, Appleton and a few more Craiglist's and will continue the posts. I ave put some flyers up locally, and hope to make it to Chicago stores this week.
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